The ACH Export selects active ACH loans to be drafted and creates the ACH draft export file. After you move the export to the Scheduled Instances list, you can run the ACH Export which creates an export file that you can deliver (on disk) to the appropriate party.
After you run the export, we recommend that you run the Active ACH Loans report and enter the following criteria: [Amt Drafted Not Posted > zero]. Loans appearing on this report are included in the export file. - Open Event Manager. The Event Manager screen appears.
- In the Available Events list > System Administration, expand Imports/Exports.
- Select ACH Export then drag it to the Scheduled Instances list.
- Select ACH Export from the Scheduled Instances list then click Criteria. The ACH Export screen appears.
- Under ACH Control Code, select External or Internal option to indicate whether you are creating an export file for internal or external ACH accounts.
- To include a carriage return/line feed at the end of each record in the export file, select the Include CR/LF at end of record check box.
- If you want each block count (the number of lines in a block) to be a multiple of ten, select the Use Blocking Factor check box.
- Click OK. The Import/Export Location screen appears.
- Enter a name for the export file; specify the file location then click Save. The Event Manager screen reappears.
- For the payment frequency, do one of the following:
- To select ACH loans that have a monthly payment frequency and a draft day value that matches the specified date: Select Monthly for Draft Day then select a value from the drop-down list. Select this option when you want to set up a scheduled event that is to be repeated each month. You would typically set up the system to draft the accounts one to two days before the Draft Day. For example, if the Draft Day is 05, the event would be scheduled to run on the 2nd or 3rd of the month. However, you cannot draft payments more than five days in advance of the ACH draft date. If Include Delinquent Loans is selected on the Loan Control tab on the Company screen, this option includes delinquent loans.
- To select ACH loans that have a monthly payment frequency and that are due to be drafted for a specific date: Select Monthly for Specific Draft Date then enter a date. Use this option to rerun the ACH drafts for monthly payments for a specific date. Do not use this option to repeat scheduled events because you would have to change the date each month. This option selects delinquent loans if a delinquent draft date is entered.
- To select ACH loans with a bi-weekly, weekly, or twice monthly payment frequency and to set the number of days (0 to 7) before the Due Date that you want to draft the accounts: Select Bi-Weekly, Weekly, Twice Monthly, and then enter a number between 0 and 7 in the Days in Advance of Due Date field. These payment frequencies cause loans to be drafted more than once a month and the actual day of the month changes each time so the selection is based on drafting accounts a few days in advance of their due date. For example, if you have bi-weekly accounts that draft every other Friday, you would set up a repeating scheduled event to draft these accounts. If you set the event to run on Tuesday night, you would type 03 in the Days in Advance of Due Date field. If "Include Delinquent Loans" is selected on the Loan Control tab on the Company screen, this option includes delinquent loans.
- To select ACH loans with a bi-weekly, weekly, or twice monthly payment frequency and to set a date to draft the accounts: Select Bi-Weekly, Weekly, Twice Monthly then enter a date in the Specific Due Date field. Use this option to rerun the ACH drafts for a specific due date. Do not select this option to repeat scheduled events because you would have to change the date each month. This option selects delinquent loans if a delinquent due date is entered.
NOTE: If you have multiple drafting events each month, we recommend that you specify a different file name for each event so the file created is not overwritten until that event repeats. For example, if you have a draft file that you create on the 8th of each month and another file that you create on the 10th, you would have two repeating events in your calendar or schedule. The event that runs on the 8th creates a file containing information for loans drafted on that date. If you use the same export file name for the file created on the 10th, the ACH Export event overwrites the file created on the 8th with the file created on the 10th. If you use a different file name, the file created on the 8th is not overwritten until the next month (on the 8th). This is also true for the file created on the 10th.
ArticleNumber:
000048296